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The Parliamentary Assembly Secretariat

    1. Office of the Secretary General of the Assembly
    2. Private Office of the President of the Assembly
    3. Secretariat of the Bureau of the Assembly
    4. Committees Directorate
    5. Interparliamentary and Institutional Relations Directorate
    5.1.Interparliamentary Co-operation and Election Observation Unit
    5.2. Communication Unit
    5.3. Unit for Relations with NGOs
    6. General Services Directorate
    6.1. Table Office
    6.2. Administration and Finances Unit
    6.3. Information Technology Unit
    6.4. Research and Documentation Unit


The principle task of PACE Secretariat is to serve, in its best possible way, the Parliamentary Assembly which is both a Council of Europe statutory organ and a political body. More specific priorities are:

  • ensuring the smooth functioning of the PACE and its bodies;
  • managing in an efficient and effective way the resources at its disposal;
  • following up the decisions taken by the Assembly and its bodies;
  • preparing the groundwork for all Assembly's activities and programmes.

1. Office of the Secretary General of the Assembly

  • furnishing the Secretary General of the PACE with the assistance necessary for the execution of his/her duty of  coordinating the work of the Assembly and its committees;
  • preparing the written and oral communications to the Bureau of the Assembly and to the Ministers’ Deputies and also preparing speeches and working files;
  • arranging the necessary contacts for the organisation of the activities of the Secretary General of the PACE, particularly with the political groups, the national delegations to the Assembly and national parliaments.

2. Private Office of the President of the Assembly

  • furnishing the President with the necessary assistance for the execution of his/her official duties;
  • organising the President's programme (Assembly sessions, appointments, official journeys) and arranging the necessary contacts;
  • organising the chairing of Assembly sittings (by the President and Vice Presidents);
  • managing honorary association with the Parliamentary Assembly;

3. Secretariat of the Bureau of the Assembly

  • organising meetings of the Bureau and in particular:
    • preparation of draft agendas and minutes,
    • drafting of working documents,
    • preparation of meeting files,
    • notes for the chair;
  • following up the decisions of the Bureau;
  • assisting ad hoc committees of the Bureau as required;
  • preparing meetings of the Joint Committee, the Presidential Committee and Chaipersons of national delegations.

4. Committees Directorate

  • organising the work of the committees and in particular:
    • committee meetings (preparing draft agendas and minutes, drafting working papers, preparing files, etc.);
    • hearings, round tables, seminars or conferences;
    • assistance to the chairs of committees and their sub-committees (advising, making suggestions, handling correspondence, etc.);
    • assistance to committee members in preparing meeting papers (reports, memoranda, background material, etc.);
    • follow-up to committee decisions and PACE adopted texts;
    • rapporteurs' visits (programme, practical arrangements) and assistance to parliamentarians during such visits;
    • assistance to members representing their committees at events organised by other national or international bodies;
    • documentary research in connection with committee work;
    • contacts and working relations with:
      • other Assembly committees and secretariat units;
      • national delegations to the PACE;
      • international governmental and non-governmental organisations;
      • corresponding bodies in national parliaments and international parliamentary assemblies;
      • permanent representations and government authorities;
      • Council of Europe committees of governmental experts;
      • other Council of Europe departments;
      • consultant experts assisting members in the preparation of reports.

5. Interparliamentary and Institutional Relations Directorate

5.1. Interparliamentary Co-operation and Election Observation Unit

  • managing interparliamentary co-operation, notably with national and international parliamentary assemblies and with the European Parliament; 
  • organising the observation of elections (according to the decisions taken by the Bureau of the Assembly);
  • organising the conferences of Presidents of European parliamentary assemblies; 
  • managing the co-operation agreements with other international parliamentary bodies and national parliaments;
  • coordinating the relations of the Assembly with intergovernmental organizations (UN, OSCE, EC);
  • coordinating Assembly activities in the framework of the Parliamentary Troika on Stability Pact for South-Eastern Europe;
  • relations with the secretariats of national delegations to the Assembly;
  • assisting committees in the preparation of conferences of the PACE.

5.2. Communication Unit

  • developing and implementing the Assembly's communication policy in order to enhance the visibility of it’s activities;
  • preparing press releases, assisting with the drafting and circulation of articles and speeches;
  • furthering contacts with journalists and media, and facilitating their contacts with Assembly members;
  • co-operating with Assembly committee secretariats to identify appropriate subjects for the media;
  • editing the news page of the PACE website and taking overall editorial responsibilities for its content;
  • editing and releasing the Assembly's electronic newsletter: PACE News;
  • working in co-operation with the Communication Directorate.

5.3. Unit for Relations with NGOs

  • monitoring relations with those international intergovernmental organisations not covered by specific committees; 
  • managing relations with NGOs.

6. General Services Directorate

6.1. Table Office

  • organising PACE sessions and in particular:
    • preparing and circulating the Agenda and Order of Business of the session;
    • issuing convocations to the members of the Assembly;
    • registration of speakers and drawing up lists of speakers,
    • verification of voting procedures and elections,
  • preparation of official reports of sittings, minutes of proceedings and adopted texts as well as amendments, questions to the Committee of Ministers, sitting papers, notices, written statements, etc.;
  • managing and monitoring references to committees;
  • registering, preparing, checking and keeping track of all documents tabled;
  • managing the databases of present and former parliamentarians, in particular:
    • credentials,
    • composition of national delegations, committees and political groups;
  • ensuring that the Rules of Procedure of the Assembly are applied;
  • publishing the Parliamentary Assembly List;
  • managing the mailing lists for dispatch of documents to members of the Assembly;
  • organising Standing Committee meetings;
  • coordinating the follow-up of adopted texts.

6.2. Administration and Finances Unit

  • administrative management of the Secretariat of the PACE;
  • management of the Assembly's human resources;
  • management of the Assembly's budget, including the programming, control and internal auditing of all budgetary operations;
  • advising staff members of the Secretariat of the Assembly in administrative and budgetary matters so as to ensure compliance with the regulations;
  • administrative assistance for Assembly sessions and Standing Committee meetings;
  • maintaining relations with the secretariats of the national delegations to the Assembly;
  • administrative assistance to committees (in particular, seminars, conferences, election observation);
  • administration of traineeships and study visits, and related follow-up.

6.3. Information Technology Unit

  • planning and updating the Assembly website;
  • assisting members of the Secretariat of the Assembly through instruction in the new technologies and assistance when needed in this field;
  • ensuring working relations with the Department for Information Technology;
  • management of the computer facilities available to the Assembly Secretariat, including the PACE voting system;
  • providing user training and support during the Assembly sessions.

6.4. Research and Documentation Unit

  • preparing briefs and documentation;
  • carrying out research and answering requests for information and documentation;
  • managing the Assembly's archives, and filing and distributing publications received from other Council of Europe departments;
  • following parliamentary debates, press articles and academic publications on the Council of Europe;
  • co-ordinating the Assembly's contributions to the report on the activities of the Secretary General of the Council of Europe and to his half-yearly report on co-operation with the European Union and the European Parliament.

Organigramme (PDF)

 
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