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data storage

Data Protection

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Guidelines for
staff & students


Ten golden rules
for compliance


asked questions


University's data

protection notification


University Records Management Service


The Data Protection Act 1998 came into force on 1st March 2000 and affects all departments and sections within the University. It is important that all staff are aware of the principles of the new Act, which govern the collection, retention and transmission of information about living individuals and the rights of those individuals to see that information. Unlike the Data Protection Act 1984 which it replaces, the 1998 Act covers manual data (i.e. that held in paper files and index systems) as well as electronic records.

The University's Data Protection Officer is Sue Cook, University Legal Adviser. She is assisted by Lisa Slater, Assistant Legal Adviser. Both are qualified solicitors based within the Registrar's Office. Lizzie Richmond is the University Archivist/Records Manager and is responsible for the management of records throughout the University. They are all happy to help with specific data protection queries and can offer advice on the drafting of data protection statements, the retention of records and other related issues.

This website has been designed to provide basic guidance on data protection for all members of University staff.