The University of Chicago Press, Journals Division

Special Instructions for Tables

Authors using Word or WordPerfect must use those programs' table editors to create tables.

Do not create tables by typing single lines of text followed by a hard return, with spaces or tabs used to align columns. Such tables will have to be rekeyed, causing a possible delay in publication and an increased probability of error in the rekeyed data.

Do not embed tables from other applications into word-processing files unless the tables are converted to the word processor's native format. If the embedded table cannot be edited using the word processor's table editing and formatting commands, it will have to be rekeyed.

All the content of a table, including column heads and subheads, must be in a single table. Do not break large tables into smaller ones merely to accommodate page breaks.

In a table, each row of data must be in a separate row of table cells. Like this:

Birds  
   Ducks100200
   Geese300400
Beasts  
   Lions500600
   Tigers700800

Not like this:

Birds
   Ducks
   Geese
 
100
300
 
200
200
Beasts
   Lions
   Tigers
 
500
700
 
600
800

Do not put hard returns in table cells to increase the spacing between rows or to align data in rows. No table cell should contain a hard return. Allow the word processor to break lines where it will; line breaks to format column headings or complex data in table cells will be added during copyediting.

Empty cells are acceptable in a table. Cells that span multiple columns or rows should be made with the word processor's "Join Cells" or "Merge Cells" command. (Note that this feature is not available in all word processors.)


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